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Developed by Innova for Republic of Turkey Ministry of Energy and Natural Resources, ESIS aims to enhance decision-making processes for Turkey’s energy policies and strategies.
Republic of Turkey Ministry of Energy and Natural Resources (MENR) started a key initiative for engineering dynamic and effective energy policies and monitoring the outcomes. ESIS, the ministry’s Strategic Management and Statistics System, provides a network of information for the ministry, associated offices and all relevant administrative bodies; aiming to inform the public in full accuracy on a key industry with multiple and active stakeholders.
|Client||Ministry of Energy and Natural Resources|
|Solution||SharePoint 2010 and SQL Server 2008 R2 SE|
Mr. Doganbey Akgul, Head of Strategy Development at MENR, emphasized the need for an interconnected network between the ministry’s information systems and all connected bodies: “Decision making requires a comprehensive and immediate data from all resources and with full accuracy. There are many public and private sector stakeholders and it is imperative that we establish an information backbone for access to various data.”
Akgul’s second remark was on information flow and common risks. He pointed out the inevitable loss of workforce and valuable time, if the information system was uncontrolled, dependent on a single person and open to vital errors. Akgul elaborated the requirements of the ministry before the implementation of ESIS: “System integrity and instant distribution of reliable data with appropriate reporting methods was crucial. And for efficiency, another key issue with energy, the current situation analysis with accurate data was the foremost priority to determine our next steps.”
ESIS project initially aimed to produce reports of all operations in the energy sector for MENR’s top officials, Akgul stated. He said the further objectives of the project were to change business conduct, gain ability to react faster, lower stationery and work force costs, achieve competence of decision-making based on data, collect momentary and frequent reports upon will and enhance full compliance with e-government systems.
Akgul gave a brief background on the implementation of the project as well: In compliance with Public Procurement Authority guidelines based on technical assessment, the tender was held in May 2011 and the ministry inked the deal with Innova in July 2011, the best bid after technical and financial benchmarking. The signature was followed by the formation of task forces from MENR and relevant offices and Akgul defined their expectations from Innova as “Full data integration between the ministry and associated bodies and a flexible, dynamic and sustainable system that will enhance reporting to top management through various tools.”
Mr. Doganbey Akgul, Head of Strategy Development at MENR and the project team
ESIS is subject to periodical TS ISO/IEC 15504 (SPICE) audits and consists of Decision Support System (KDS – DSS), Management Information System (YBS – MIS) applications that will be integrated to DSS, and a portal that will provide access to DSS, MIS and other applications under the ministry’s main information system.
Decision Support System (DSS – KDS): The infrastructure for Decision Support System consists of Microsoft SharePoint 2010 Enterprise Edition and Microsoft SQL Server 2008 R2 Standard Edition. Via DSS (KDS) users can design reports of various formats in a dynamic environment, view reports through dynamic user interfaces and allows them to directly download or email reports.
Management Information System (MIS - YBS): Developed on a multi-layer architecture, this web-based enterprise application software bears the following modules: Budget and Investment Management, External Affairs Management, Human Resources Management, Decision Support Management, Financial Affairs Management, Regulations Management, Energy Policies Implementation, Strategy Management, Audit and Supervision Management.
Intranet Portal Application: Portal component of ESIS is a gateway for DSS (KDS), MIS (YBS) and other applications within MENR. Ministry personnel can log in via the in-house network or external networks through secure means. Aside from being a gateway the portal; is an access point for personnel to view bulletin boards, receive news and notifications, other service information and deploys MENR contents while provides a communication base for periodical information such as the daily lunch menus.
Akgul’s final comments were on the live functions of the system. He said the decision support system of ESIS enhanced decision-making and was used to increase effectiveness. He also highlighted DSS’s significance for data processing with the assistance of visual elements for a clear and informative output, a key aspect for an industry with various stakeholders and immense amount of data.
He also highlighted the contribution of management information system to higher performance of internal procedures: “ESIS will help us lower the costs of workforce and time; we will have a more accurate, controlled data flow. The user-friendly interface of the portal enhanced our personnel to faster adjust the new applications and with fewer flaws.
With the portal’s technical features, processing is now faster compared to the previous period where we had limited resources and had to spend more time with more people to get the job done.”
“The technical staff from MENR worked in close collaboration with Innova and ESIS underwent an audit prior to going live, fixing all glitches and Innova delivered the system at its best” said Akgul, pointing out the dynamics of ESIS. The project was updated according to regulatory revisions and technological progress throughout the software development phase and it will continue to be updated as needed.
MIS: All processes within MENR central organization subject to automation were determined. Analytic verification studies with business units, depending on findings, initiated the software development phase. Throughout the analysis, all applications of the ministry’s central organization were technically inspected and existing software were updated and integrated to ESIS.
DSS: A comprehensive report on data transfer requirements, reporting and IT infrastructure analysis for MENR central organization and associated offices was the first step. The study corresponded the ministry’s top management reporting prerequisites and requirements; detecting and determining data sets for each individual central units and entities; and finally designating the integration methods.
Portal: ESIS covered another item on the ministry’s information technologies agenda as well. MIS and DSS needed a common and secure access point as well as the previously utilized application in and around MENR; all of which were a part of ESIS solutions. Last but not least, the portal infrastructure was built as flexible humanly as possible to provide ease of use for personnel.