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Ministry of Energy and Natural Resources Strategic Management and Statistics System: Information Center for Energy in Turkey

Developed by Innova for Republic of Turkey Ministry of Energy and Natural Resources, Ministry of Energy and Natural Resources Strategic Management and Statistics System aims to enhance decision-making processes for Turkey’s energy policies and strategies.

Republic of Turkey Ministry of Energy and Natural Resources (MENR) started a key initiative for engineering dynamic and effective energy policies and monitoring the outcomes. Ministry of Energy and Natural Resources Strategic Management and Statistics System, the ministry’s Strategic Management and Statistics System, provides a network of information for the ministry, associated offices and all relevant administrative bodies; aiming to inform the public in full accuracy on a key industry with multiple and active stakeholders.

Client Ministry of Energy and Natural Resources
Solution SharePoint 2010 and SQL Server 2008 R2 SE
Sector Public

Mr. Doganbey Akgul, Head of Strategy Development at MENR, emphasized the need for an interconnected network between the ministry’s information systems and all connected bodies: “Decision making requires a comprehensive and immediate data from all resources and with full accuracy. There are many public and private sector stakeholders and it is imperative that we establish an information backbone for access to various data.”


Fast and accurate information for pinpoint decisions...

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Akgul’s second remark was on information flow and common risks. He pointed out the inevitable loss of workforce and valuable time, if the information system was uncontrolled, dependent on a single person and open to vital errors. Akgul elaborated the requirements of the ministry before the implementation of Ministry of Energy and Natural Resources Strategic Management and Statistics System: “System integrity and instant distribution of reliable data with appropriate reporting methods was crucial. And for efficiency, another key issue with energy, the current situation analysis with accurate data was the foremost priority to determine our next steps.”

Ministry of Energy and Natural Resources Strategic Management and Statistics System project initially aimed to produce reports of all operations in the energy sector for MENR’s top officials, Akgul stated. He said the further objectives of the project were to change business conduct, gain ability to react faster, lower stationery and work force costs, achieve competence of decision-making based on data, collect momentary and frequent reports upon will and enhance full compliance with e-government systems.

Ministry of Energy and Natural Resources Strategic Management and Statistics System Provides;

  • A common energy data infrastructure interconnecting the ministry’s associated and relevant bodies while preventing inconsistency,
  • Seamless and steady information on energy and natural resources market players,
  • Easy and fast access to data that will enhance strategic decision-making process,
  • Access to accurate and up-to-date critical data,
  • Ease of analysis for ministry personnel derived from that data,
  • Standardized business process operations in compliance with regulations,
  • Capability to access information faster and easier, based on predetermined authorization levels,
  • Less official correspondence and bureaucratic procedures among the ministry’s associated and relevant bodies,
  • Decision-making support for top level management based on data analysis and dynamic reporting with the built-in business intelligence platform,
  • Transparency, accessibility and reliability for the data to be delivered to the public.

Flexible, Dynamic and Sustainable...

Akgul gave a brief background on the implementation of the project as well: In compliance with Public Procurement Authority guidelines based on technical assessment, the tender was held in May 2011 and the ministry inked the deal with Innova in July 2011, the best bid after technical and financial benchmarking. The signature was followed by the formation of task forces from MENR and relevant offices and Akgul defined their expectations from Innova as “Full data integration between the ministry and associated bodies and a flexible, dynamic and sustainable system that will enhance reporting to top management through various tools.”

T.C. Enerji ve Tabii Kaynaklar Bakanlığı Strateji Geliştirme Başkanı Doğanbey Akgül ve Ekibi

Mr. Doganbey Akgul, Head of Strategy Development at MENR and the project team

Ministry of Energy and Natural Resources Strategic Management and Statistics System Components

Ministry of Energy and Natural Resources Strategic Management and Statistics System is subject to periodical TS ISO/IEC 15504 (SPICE) audits and consists of Decision Support System (KDS – DSS), Management Information System (YBS – MIS) applications that will be integrated to DSS, and a portal that will provide access to DSS, MIS and other applications under the ministry’s main information system.

Decision Support System (DSS – KDS): The infrastructure for Decision Support System consists of Microsoft SharePoint 2010 Enterprise Edition and Microsoft SQL Server 2008 R2 Standard Edition. Via DSS (KDS) users can design reports of various formats in a dynamic environment, view reports through dynamic user interfaces and allows them to directly download or email reports.

Management Information System (MIS - YBS): Developed on a multi-layer architecture, this web-based enterprise application software bears the following modules: Budget and Investment Management, External Affairs Management, Human Resources Management, Decision Support Management, Financial Affairs Management, Regulations Management, Energy Policies Implementation, Strategy Management, Audit and Supervision Management.

Intranet Portal Application: Portal component of Ministry of Energy and Natural Resources Strategic Management and Statistics System is a gateway for DSS (KDS), MIS (YBS) and other applications within MENR. Ministry personnel can log in via the in-house network or external networks through secure means. Aside from being a gateway the portal; is an access point for personnel to view bulletin boards, receive news and notifications, other service information and deploys MENR contents while provides a communication base for periodical information such as the daily lunch menus.

"Exactly fulfilled our needs"

Akgul’s final comments were on the live functions of the system. He said the decision support system of Ministry of Energy and Natural Resources Strategic Management and Statistics System enhanced decision-making and was used to increase effectiveness. He also highlighted DSS’s significance for data processing with the assistance of visual elements for a clear and informative output, a key aspect for an industry with various stakeholders and immense amount of data.

He also highlighted the contribution of management information system to higher performance of internal procedures: Ministry of Energy and Natural Resources Strategic Management and Statistics System will help us lower the costs of workforce and time; we will have a more accurate, controlled data flow. The user-friendly interface of the portal enhanced our personnel to faster adjust the new applications and with fewer flaws.

With the portal’s technical features, processing is now faster compared to the previous period where we had limited resources and had to spend more time with more people to get the job done.”

“The technical staff from MENR worked in close collaboration with Innova and Ministry of Energy and Natural Resources Strategic Management and Statistics System underwent an audit prior to going live, fixing all glitches and Innova delivered the system at its best” said Akgul, pointing out the dynamics of Ministry of Energy and Natural Resources Strategic Management and Statistics System. The project was updated according to regulatory revisions and technological progress throughout the software development phase and it will continue to be updated as needed.

Highlights from Ministry of Energy and Natural Resources Strategic Management and Statistics System

MIS: All processes within MENR central organization subject to automation were determined. Analytic verification studies with business units, depending on findings, initiated the software development phase. Throughout the analysis, all applications of the ministry’s central organization were technically inspected and existing software were updated and integrated to Ministry of Energy and Natural Resources Strategic Management and Statistics System.

DSS: A comprehensive report on data transfer requirements, reporting and IT infrastructure analysis for MENR central organization and associated offices was the first step. The study corresponded the ministry’s top management reporting prerequisites and requirements; detecting and determining data sets for each individual central units and entities; and finally designating the integration methods.

Portal: Ministry of Energy and Natural Resources Strategic Management and Statistics System covered another item on the ministry’s information technologies agenda as well. MIS and DSS needed a common and secure access point as well as the previously utilized application in and around MENR; all of which were a part of Ministry of Energy and Natural Resources Strategic Management and Statistics System solutions. Last but not least, the portal infrastructure was built as flexible humanly as possible to provide ease of use for personnel.

SOLUTION ARCHITECTURE OF MİNİSTRY OF ENERGY AND NATURAL RESOURCES STRATEGİC MANAGEMENT AND STATİSTİCS SYSTEM

  • SharePoint 2010 forms user and management interfaces with the application layer; while SQL Server provides the physical (data warehouse) and statistical (OLAP) layers for DDS
  • Business Intelligence Portal interface supplies the dynamic and interactive clipboards for the user via the Dashboard Designer and reports through Report Builder; all of which constitute a wide range of business intelligence output.
  • Logging data access is made possible by the log4Net library and every bit of data added, updated / changed or deleted is always on the record. Microsoft SQL Server 2008 R2 Standard Edition is the base for relational data layer engine.
  • User interfaces are developed with ExtJS, a rich java-script library. Interfaces developed with ExtJS provide better visuals compared to standard web applications an minimizes the request – response correspondence between the client and server; thus resulting in fast and rapid application screens.
  • Business Process clusters to run on the Business Process Engine are developed with Innova BPM interface. For user operations excluded from the process map, CRUD (Create Read Update Delete) clusters are in effect.
  • All modules with operations subject to approval and disclosure in Ministry of Energy and Natural Resources Strategic Management and Statistics System are realized with Innova BPM business process management system .